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Share PDF Files

Share a PDF File by Email

Foxit PDF Editor allows users to share the currently opened PDF file by email as an attachment.

Tip: Before sharing a PDF file via email, you need to configure the email on your Mac device first.

Work with Files in Cloud Services

Foxit PDF Editor supports popular cloud services, including Google Drive, OneDrive, OneDrive for Business, Dropbox, and Box. Users can access, edit, and save files in cloud services directly from within the application.

Add a Cloud Service

When opening or saving a file in a cloud service, you need to add the cloud service in Foxit PDF Editor.

Tip: When adding a Google Drive or Dropbox account, you will be guided to sign in to the service in your system default browser. Please follow the on-screen instructions to sign in and authorize the access in your browser first, and then you can open and work with PDF files in Google Drive or Dropbox from within the application.

Open a File from Cloud Services

Save Files in Cloud Services

To save a PDF file that is opened from a local disk to your cloud service, please follow the steps below.

Tip: When saving a PDF to Google Drive, you can also choose to save it as a Google Docs, Google Sheets, or Google Slides file by selecting the option from the File Type drop-down list in the Google Drive’s Save As dialog box. 

To save a PDF file that is opened from your cloud service, do any of the following:

SharePoint Integration

Foxit PDF Editor has been integrated with Microsoft SharePoint, which helps you better manage and share PDFs.

Open PDFs in SharePoint Repository

Set the Preferences about How to Open a Document

By default, Foxit PDF Editor will let you choose how to open the document every time you open a PDF file from SharePoint. To specify how to open a document by default, please go to File tab (or Foxit PDF Editor in the menu bar) > Preferences > ECM Integration, and check the following option as needed in the SharePoint group.

Open PDF Files in SharePoint Repository

Tips:

Edit Document Properties

To check and edit the document properties of a PDF file opened from the SharePoint server, please do the following:

Check Out, Discard Check Out, or Check In PDF Files

You can change the document status when working with PDF files in the SharePoint server.

Save Local PDF Files to SharePoint Repository

To save a local PDF file to SharePoint in Foxit PDF Editor, please do the following:

iManage10 Integration

Integration with iManage10, the popular and intelligent document and email management solution, enables you to directly open, modify, and save PDF documents in your iManage Work account using Foxit PDF Editor, which streamlines your PDF document management.

Open and Check Out PDFs on iManage10

Tip: When you add iManage10 successfully in Foxit PDF Editor, the iManage10 item will be displayed in the Open list in the File tab. If you add multiple servers, the latest one you added will be set as the default server for document management. You can click Share > iManage10 > Connect to add a new server or change the default server. If you want to remove the iManage10 item from the Open list in the File tab, select the iManage10 item, and click the Delete button .

Save PDF Files in iManage10

Save a Local PDF to iManage10

Save a Local PDF as a New Document in iManage10 Repository

Save a Local PDF as a New Version of Existing Work Document

Save a PDF Opened from iManage10

To save a PDF file opened from iManage10, you can choose to replace the original document, or save it as a new version or a new document in the iManage10. After modification, do any of the following:

Shared Review and Email Review

Foxit PDF Editor enables users to initiate a review by two methods: Shared Review and Email Review. You can set up your review, specify reviewers and review deadlines. You do not need to import and export comment data or manually track reviewer responses. The review Tracker can help review initiators track all reviews and manage the whole review in real time.

Shared Review

Collect Comments on an Internal Server

Shared Review allows document authors to share a document on an internal server with others to gather feedback/comments from the reviewers. The review initiator can specify the document location, invite participants and set the review deadline.

After receiving the invitation from the review initiator, reviewers can mark-up PDFs using a full set of commenting tools. Comments from reviewers will be stored in the internal server and synchronized by Foxit PDF Editor to download them at a regular interval. Reviewers will be notified if new comments are added by others and they can also reply to these comments.

(For review initiators) Send a PDF Out for Shared Review

Tip: Before sending the message, you need to configure your mail on your Mac device first.

(For reviewers) Review a Shared Review Document

Upon the review initiator sending out the document, the specified reviewers will receive an email invitation to a PDF review. The email includes an attached document named ※[original document name]_review.pdf§ or provides a URL to the PDF.

To review the document:

Notes:

1. Reviewers will not be able to make comments or do other modifications to the shared documents in non-Foxit PDF viewers.

2. Reviewers should save the document as an archive copy to the hard drive using Foxit PDF viewers so as to modify the content.

Email Review

Email Review is useful when reviewers don*t have access to a common server or initiators don*t need collaborative reviews. In an Email Review, the initiator sends PDFs to reviewers as attachments and can view comments only after receiving the commented PDFs from reviewers. Also, the reviewers can only send back the PDFs after adding comments, and they cannot view comments made by others.

Send a PDF Out for Email Review

Participate in an Email Review

The recipients can download the document sent from the initiator and open it with Foxit PDF Editor, add their comments and click Send Comments button in the message bar to send their comments back to the initiator.

Likewise, you can manage your reviews by using the Tracker. See also Review Tracker.

Merge Comments

After receiving the document with comments from reviewers, the initiator open it and will be prompted with a message box about whether to merge comments from this document into the master file or not.

If you choose No, open this copy only button, you can still merge comments after you open it by clicking Merge Comments button in the message box.

Review Tracker

To track all of your reviews, please click Share > Tracker. The review Tracker helps you easily manage document reviews in real time. The tracker shows all the reviews you sent and joined and the detailed review status including review deadlines, reviewers, comments, etc. You can also email reviewers/initiators with the tracker. If you are the review initiator in a Shared Review, you can also change the deadline, end the review and start a new review with the same reviewers.