Register a New Version

For a document that needs updating frequently, the document owner, as well as other users, may need to revert to an older version or keep track of the change history of the document. Foxit PhantomPDF, Foxit Reader, and Foxit MobilePDF allow document users (including both the owner and other users) to register a new version for the changes made in a ConnectedPDF document and the new version will be recorded to the document version tree in the document homepage. (Note: Owners can restrict users’ ability to register a new version. Please refer to instructions on "the PERMISSIONS tab in Document Homepage".)

Document users can request the new version from the registrars (See also Request a file). Or, if the registrar uploaded the new version to Foxit Connected server  or other servers when registering, other users can download it directly.

This feature manages to connect files, people, locations, and systems together, and streamline the collaboration in building/updating a document.  

To register a new version, please follow the steps below.

1.   Sign in your Foxit account and open the ConnectedPDF document. If you don’t have a Foxit account, follow the steps in “Foxit accounts” to sign up an account first.

2.   After making changes to the document, save the changes and do the following:

      Ø  For Foxit PhantomPDF & Foxit Reader:

           Click Connect > Register New Version.

      Ø  For Foxit MobilePDF:

           (Android & iOS) Tap More (the Three Dots symbol) > Connect > Register New Version.

           (Windows) Click or tap  > Register New Version.

3.   Edit the tag and input the version description as needed.

4.   (Optional) In Foxit PhantomPDF or Foxit Reader, check Upload or Link document. You can upload the new version of the document with its version information to the Foxit ConnectedPDF server, or add a link to access the document on another server or third-party file solution.

5.   (Optional) In Foxit PhantomPDF Business, if you are the document owner, you can choose to register the new version with or without an update notification to all other document viewers by checking Send update notification to all users and adding the notification message. The update notification will appear when other document viewers open an older version of the document.

6.   Click Register. The version information (like the version number, registrar name, and register time) will be recorded to build a version tree in the document homepage. You’ll be prompted that the new version has been registered successfully.

When other users open an older version of the document, a message box appears with an update notification if any. If the registrar has uploaded the file to Foxit Server or other servers, users can click Download/Copy Link or tap Get Update in the Update Notification message box to download the document; if not, click Send Email or send an email manually to request the new version from the registrar.

Request a file

If other document users registered a new version of a document, or you accidentally deleted a document or just can’t find it, you can send a request to the users who have it (i.e. the document holders) to get the document. You don’t even need to open any document if you accessed it before, which is a great relief if the document you need is missing. To request a file, please do the following:

1.   Open the personal homepage after signing in your Foxit account, and choose DOCUMENTS. In the ACTION column and choose Request File.

2.   (Optional) If you have an older version of the document and want to request a new version, you can also open the older version of the document after signing in. Steps are as follows:

      Ø  For Foxit PhantomPDF & Foxit Reader

         ²  Click Connect > Document Info > Version History or Document Homepage in Windows, or click Connect > Document Homepage in Mac OS X and Linux, and choose the VERSIONS tab. Then you can request the file from others by putting the cursor over the version and choosing Request file. Please refer to instructions on "The VERSIONS tab in Document Homepage".

      Ø  For Foxit MobilePDF

         ²  In Android and iOS, tap More (the Three Dots symbol) > Connect > Document Homepage to open the Document Homepage first. Tap , and choose VERSIONS. Then you can request the file from others by tapping the version number and choosing Request File.

       ²  In Windows, click or tap  > Document Homepage, and choose the VERSIONS tab. Then tap or put the cursor over the version and choose Request File. (Tip: On the Windows phone, the tab bar in the Document Homepage is collapsed by default. You can tap  to expand it and find the VERSIONS tab.)

       Note:

1) In Foxit PhantomPDF and Foxit Reader (for Windows), the first time you click the tools in Document Info group or open Personal Homepage, a dialog window pops up for you to choose to open the webpage with a tab in the application window or the default browser. Check one mode and click OK. You can change the setting in File> Preferences > ConnectedPDF.

2) If a new version document was registered by the owner with an update notification, you will receive an update notification when opening an older version of the document. If the owner has uploaded a newer version, which will generate a link to download it in the Connected server, you can click Copy Link or tap Get Update (Android & iOS) or Download (Foxit MobilePDF for Windows) in the Update Notification message box to directly download the document from the browser; if not, you can send an email to the owner to request the document.

3.    In the pop-up Request File dialog box, type your request message and select the user you want to request the file from. (Note: In some cases, no record found implies nobody had accessed the version you request except you.)

4.    If you check Send email and system notification, the registrar or document holder you request from will be prompted with a notification box that appears in the taskbar of his system when he receives your request.

5.    Click or tap Get Next 10 to show another ten users that accessed the document if any.

6.    Click or tap Request. A message box will pop up to prompt you the request has been sent successfully.

7.    (Optional) If your request is pending for a little long while, you can resend the notice. Open the personal homepage, click or tap MESSAGE CENTER > Document Requests > Sent, and all of your requests sent before will display in the list. Put the cursor on or tap the Vertical Three Dots symbol next to the version you need and choose Resend notice from the context menu.

After receiving the notice, the registrar or document holder can choose to reject the request, or to send the document as an email attachment right away by clicking Send in the notice message box. Or he can check the request in the message center from his personal homepage to respond to the document request. Please refer to instructions on "MESSAGE CENTER in the Personal Homepage".